Intuitive HOA Management Software
Your all-in-one solution, offering a powerful, cloud based platform that simplifies operations, improves communication and empowers your community.
Centralized Document Management
Now, you can access your files anytime, anywhere. ExactEstate provides a centralized document management system for easy access to all of your important documents such as HOA documents, meeting minutes, reservation agreements, and more. Limiting the need for physical paper copies and making it easier than ever before, ExactEstate helps you keep track of the documentation you need.
Community Communication & Reservations
Experience the power of our cloud-based HOA management software. Centralize communication, automate tasks, and keep your community informed, all from a single platform.
Our flexible Resident Management portal empowers you to create a personalized online space for your homeowners. Access essential documents, pay dues seamlessly, and receive important updates directly.
HOA Management and Board Members can also create custom reservations and events, while residents can easily request bookings for amenities. All events and reservations are visible on the shared Community Calendar.
Owner Portal
ExactEstate's Owners Portal is designed to make your life easier and enhance the owner's living experience in your community. This portal is a one-stop destination for all their needs and is conveniently accessible.
- Pay Dues Online: Conveniently pay your HOA dues with a few clicks.
- Access Important Documents: View and download essential documents, such as meeting minutes and community rules.
- Stay Informed: Receive timely updates and notifications about community events, news, and important announcements.
- Submit Maintenance Requests: Report maintenance issues directly to the HOA management team.
Digital Voting
Through ExactEstate, owners can log in to the Owners Portal to review and vote on important community matters. This innovative feature allows seamless document uploads, direct voting, and private comment submission. With Owner Voting, community decisions are more transparent and inclusive than ever before.
Simplified Accounting & Payments
ExactEstate simplifies the process with powerful accounting features designed specifically for community associations.
Key Features:
- Expense and Income Tracking: Easily track income and expenses for the entire association and individual units.
- Invoice Generation: Create and send professional invoices to community owners and vendors.
- Payment Management: Process payments efficiently and securely.
- Due Date Scheduling: Automatically schedule and track due dates for assessments and fees.
- Detailed Reporting: Generate comprehensive reports on association finances, including income/expense statements, budget vs. actual reports, and more.
Our user-friendly system simplifies payment processing, allowing residents to pay dues and fees online through a secure payment portal.
Quick and Accurate Violation Tracking
Violations cannot be helped when it comes to managing properties. But with ExactEstate, you can track violations quickly and accurately—saving time and money in the long run. Our property management software offers an easy-to-use dashboard where all violations are listed in an organized manner, making tracking a breeze.
Our tool also makes submitting and monitoring violations easy, helping you stay on top of potential issues. Plus, our system offers automated reminders for residents with outstanding violations, ensuring deadlines are met easily.
Easy Maintenance Administration
Work orders can become more efficient with our property management software. You can set up our HOA software to manage all of your work orders and maintenance requests. Our software allows you to create, organize, and prioritize tasks in order to make sure they are completed quickly and efficiently.
Intelligent Reporting
ExactEstate's powerful reporting tools give you the insights you need:
- Customize Reports: Tailor reports to your specific needs.
- Real-time Data: Access up-to-date information on dues, fines, and more.
- Automated Reporting: Receive daily reports on key metrics.
- Visualize Your Data: Understand your HOA's performance with smart dashboard widgets.
- Access on Any Device: Your data, anywhere.
Dedicated Training and Support
We're committed to ensuring your success with ExactEstate. Our comprehensive training and support services are designed to empower you and your team.
Training:
- Self-Paced Learning: Access unlimited online training modules and detailed documentation through our knowledge hub.
- Personalized Training: Benefit from live, one-on-one, or group training sessions tailored to your specific needs.
Support:
- Dedicated Support Team: Your dedicated Customer Success Manager will be there to help with any issues or questions that may arise.
- Proactive Support: We're committed to continuous improvement and proactively addressing potential issues with ongoing regular check-ins.
