BUILT BY PROPERTY MANAGERS · PURPOSE-BUILT FOR AFFORDABLE HOUSING

Audit-ready files. Rent in on time. Phones answered at 2 AM.

ExactEstate runs affordable, multifamily and HOA portfolios on one record, and EEva works it for you: recerts finished before they're due, at-risk rent flagged 93 times out of 100, and live in 3–7 days once we have your data.

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Which portfolio do you run?

~70%less compliance time (NuRock)Case study
72 hto live (Heritage McDonough)
258 msEEva Voice pickup

Pick one and this page puts what matters to you first.

A clear path from your current platform

Live in 3–7 days. Not 3–7 months.

We load your setup workbook and the onboarding wizard matches your old report columns automatically, so leaving Yardi, RealPage or spreadsheets isn't your staff's project.

Switching
We load your setup workbook for you
Once we have your data, you can be live in 3–7 days. Once we have your data, each property loads in roughly 15–30 seconds.
The onboarding wizard matches your old report columns automatically.
Migration details
Support
Yes, you can reach our team
Live training with our team during setup, then EEva answers how-to questions right in the app. Open a ticket to our team from inside ExactEstate, Mon–Fri 9–5 ET.
How support works
Contract
Terms are 12, 24 or 36 months
Pick 12, 24 or 36 months; it renews for the same term unless either side gives 30 days' written notice. Your committed term is on the order form.
See pricing
Your data
You own your data
Download any report as CSV, Excel (XLSX), PDF or JSON. At contract end you get a full export of your data and documents in open formats, then deletion confirmed in writing.
Data and security
Accounting
Keep your books in QuickBooks Online
Charges and payments flow to QuickBooks Online as journal entries. Resident ledgers also export as a MIP Fund Accounting journal-voucher import file.
Accounting in Core

NuRock · Customer story

More time for residents at Heritage McDonough

A NuRock community serving senior residents, Heritage McDonough simplified its resident portal, work orders, and reporting with ExactEstate.

72 hours: to a working system
30–40%: less administrative time

Read the Heritage McDonough story

“With ExactEstate, everything is fast, simple, and clear. My residents get help immediately.”

Dayana BelenProperty Manager · Heritage McDonoughA NuRock community

From the Heritage McDonough case study

Book a DemoExplore implementation

FIND IT, OR ASK IT

Your daily lists in three clicks. Or zero.

Real staff reach the data they need in under a minute on ExactEstate Core. With EEva, they ask.

Generate a recertification certificate in about a minute.Median 71 seconds from opening the certification, across 795 real recertifications.

Open work orders in 27 seconds from home.Median across 3,743 real visits by 90 property staff.

27 sOpen work orders3 clicks · 3,743 real visits, 90 staff

24 sVacant units3 clicks · 720 real visits, 87 staff

36 sDelinquency aging report3 clicks · 695 real visits, 59 staff

Median time for real property staff to reach the data from the home screen, 158 staff across 16 companies, June 11 to October 9, 2026.

Which recertifications are due in the next 60 days?

ExactEstate CoreYour daily lists in three clicks

Home
Compliance
Recertification Queue

41 s2 clicks

41 s median from home · 41 real visits

EEva Portfolio IntelligenceZero clicks. Just ask.

Which recertifications are due in the next 60 days?

Here are the recertifications due in the next 60 days, soonest first. Sample data

Unit 204 · Maple CourtAnnual recertificationin 12 days
Unit 117 · Birch PlaceAnnual recertificationin 26 days
Unit 309 · Willow RidgeAnnual recertificationin 41 days

Open the full table · each row opens the household

1 question · 0 clicks

Core: median time for real staff from home to the recertification queue (41 visits, 15 staff, June 11 to October 9, 2026). EEva: what the answer contains, shown on sample data; it is not timed here.

Ask the portfolio demo See the whole product

Enter it once. Every program, ledger and report reads it.

Most systems keep one property in four versions; ExactEstate keeps one, so nobody reconciles leasing, compliance and the books by hand.

Compliance that stays with the property

Programs, set-asides, income limits, certification history and recert dates live on the property's compliance profile, right next to the work they create. Nobody re-keys them for the next certification.

One financial spine

Charges, payments, invoices and bank activity post straight to accounting. No second data-entry job.

EEva works from context

Ask about the property, the portfolio or the workflow, and EEva answers from the same record your team works in. She sees only what the person asking is allowed to see.

One resident record

Application, lease, payments, messages and maintenance live on one household record. Not five versions of the same resident.

The property should not have to explain itself twice: one connected record; cards: compliance stays with the property (recert dates), one financial spine (charges/payments), EEva w

Compliance isn't bolted on. It's built in.

Six programs certify from the same household file, so a LIHTC-plus-HOME unit gets the stricter limit automatically.

LIHTC / Section 42

TICs come with set-aside checks, recert scheduling, state TIC forms and HFA XML exports for the states we support. Layered LIHTC and HOME units can be held to the lower of their income limits at move-in.

HUD Multifamily

HUD-50059 and 50059-A certifications built from the household record. TRACS MAT files go over iMAX straight to your Contract Administrator.

PHA / HCV / Public Housing

HUD-50058 files are validated for PIC before they leave. Automated IMS/PIC filing through HUD Secure Systems runs wherever the agency switches it on.

USDA RD

Form RD 3560-8 and MINC XML are validated against the USDA schema before upload. Your staff file it, and the outcome is recorded on the property.

Tribal / IHBG / NAHASDA

IHBG worksheets calculate on the rules your Tribe has adopted, not a generic default. NAHASDA runs as its own program, never as Public Housing.

Affordable, multifamily, HOA. One login. One ledger.

Mixed portfolios run on one platform, so the regional manager sees every property, program and dollar in one place.

Affordable housing

LIHTC, HUD Multifamily, Public Housing and HCV, USDA RD and Tribal/IHBG on one Affordable Housing line, on top of Core. A layered property never pays twice.

Conventional multifamily

Leasing, residents, accounting, payments, maintenance and portals on one record, at the Core price. No affordable modules to pay for.

HOA and associations

Dues, owner ledgers and the owner portal, violations and maintenance run on the same accounting. Board-ready budget-vs-actual comes straight off the books.

One platform for affordable, multifamily and HOA portfolios (affordable programs, conventional multifamily leasing/residents/accounting, HOA) on the same record and accounting.

Most systems tell you what happened. EEva helps surface what needs attention next: Ask (plain-English questions), Open (answer opens to records), See it earlier (predictive signals

Other systems report the past. EEva Signals calls what's next.

93 times in 100, EEva Signals ranks the resident who will fall behind above one who won't; your PMS only shows who already has.

Ask

Ask in plain English and get answers from live ExactEstate data. Each user sees only what their permissions allow.

Open

Every answer opens down to the records that produced it. Check the source yourself, in the same screen.

See it earlier

EEva Signals ranks a resident who will fall behind above one who won't, 93 times in 100. Each signal is a probability for a person to weigh, never an automated decision.

Ask EEva anything. Watch her answer.

EEva answers compliance, leasing and portfolio questions from the property's own record, with the source one click away, unlike a generic chatbot.

Every answer here uses illustrative sample data, clearly labelled.

EEva on sample data Example — sample data

What is the current availability at Maple Court (sample)?

EEva answers from live availability. The system keeps the property, household, unit and financial context connected.

Sample question and answer for illustration. Not a real property or customer.

EEva’s answer opens after one short form (name, work email, company, units). You fill it in once for every EEva demo on this site.

Hear it Ask the sample leasing agent

Stop reconciling property management to accounting: charges flow to GL, vendor invoices do not disappear between AP and bank, journal entries/financial statements/reconciliation.

Every payment posts to the ledger the moment it lands.

Payments, subsidies and vendor bills post once to one double-entry ledger, so month-end is a review, not a rebuild.

See the Accounting Workflow

From first click to signed lease, without re-keying.

EEva Leasing Agent books the tour from live availability, then the application, screening, signing and resident record carry forward, so nobody retypes a prospect.

See Website-to-Resident

From first question to occupied unit: website/EEva Leasing Agent to tour or application, then application, verification, waitlist, compliance, signing and resident record.

Software that thinks ahead of your team.

EEva works from the same records your team does, so she flags the problem, drafts the fix and books the follow-up.

EEva Leasing Agent

Answers prospects from your live units and code-computed rents and fees, then books the tour or routes it to your staff. Ready prospects go straight into your own application.

EEva Portfolio Intelligence

Ask ExactEstate anything in plain English. Every answer opens down to the records behind it.

EEva Compliance Intelligence

Cited answers on program rules, read against this property's own compliance profile. Requires Affordable Housing.

Stuck? EEva answers on the screen. A real person answers your ticket.

EEva answers how-to questions inside the screen you're on, and a ticket reaches people who understand property operations, not a call-center script.

See Support

Support should surround the user: walkthroughs, contextual guidance and EEva answer what the system can; people who understand property operations when needed. — Guided move-in checklist

WHAT OPERATORS REPORT

Their numbers, not our adjectives.

Real operators, real results: about 70% less compliance time at NuRock, live in 72 hours at Heritage McDonough.

NuRock Companies

~70%less compliance time

Across a 500-unit portfolio segment, without adding staff; move-ins in 5 minutes instead of 15.

Read the NuRock case study

Heritage McDonough

72 hoursto live

30–40% less administrative time, with merchant fees down 75%.

“With ExactEstate, everything is fast, simple, and clear. My residents get help immediately.”Dayana Belen, Property Manager, Heritage McDonough

From the Heritage McDonough case study

Hocking View Apartments

$10,000+saved a year

Live on ExactEstate after a 4–5 month stall trying to go live on RealPage.

Customer-reported (Hocking View Apartments)

PRICE AND SPEED

Live in days, not quarters. Priced per unit, not per negotiation.

$3 a unit, live in 3–7 days once we have your data, and each property loads in 15–30 seconds.

$3 / unit

ExactEstate Core, per unit per month

3–7 days

Live, once we have your data

15–30 s

Each property loads, once we have your data

Build your plan Book a demo

Bring your hardest workflow. Watch it run.

Bring the layered project or the reconciliation nobody can close; we'll run it on screen, live.

See pricing