Effective Rent Collection Methods
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Effective Rent Collection Methods

Property Management

As a rental property manager or owner, you understand the importance of timely rent collection. It ensures timely payments from your tenants, but it also helps to maintain a positive relationship with them. However, collecting rent on time can be difficult at times, especially if your tenants are prone to making excuses. This blog post will discuss the best ways to collect rent on time without any excuses. Read on for tips that will help you get paid on schedule every month!

Rent Collection Software

One of the best ways to collect rent on time is to use rent collection software. This type of software allows you to automate the rent collection process and not worry about manually collecting payments each month. Additionally, most rent collection software offers features like automatic late fees and reminders, which can help encourage tenants to pay on time.

Rent collection software is mainly tied up with rental property management software. If you’re not using any property management software, now would be a good time to invest in one. It will help with rent collection, but it will also make managing your rental properties much easier overall.

There are many different types of rent collection software available on the market, so it’s essential to choose one that fits your needs. For example, if you have a small rental property, you may not need all the features offered by a more extensive, more expensive software program. Do some research to find the best rent collection software for your business.

A solid and reliable option is ExactEstate. ExactEstate is a cloud-based property management software that offers rent collection features, as well as a wide range of other property management features. With ExactEstate, you can easily collect rent online from your tenants with ACH/direct deposit, credit card, or eCheck payments. Additionally, you can set up automatic late fees and reminders to help encourage timely rent payments. ExactEstate is a great option for small to medium-sized rental property managers and landlords.

Online Rent Collection

Another way to collect rent on time is to use an online rent collection service. This type of service allows tenants to pay their rent electronically, either through a website or a rent collection app. The benefit of using an online rent collection service is that it’s convenient for both you and your tenants. Your tenants can pay their rent from anywhere, and you don’t have to worry about chasing down late payments.

There are a few things to keep in mind if you choose to use an online rent collection service.

Reputable and Reliable

There are a lot of rent collection services out there, and not all of them are created equal. Do your research to find a service that will work well for you and your tenants.

Safe and Secure

Another important consideration is whether or not the rent collection service you use is safe and secure. Be sure to find a service that uses encryption to protect your tenants’ personal and financial information. You should also look for a service that offers fraud protection, so you can be sure your tenants’ rent payments are legitimate.

Easy to Use

You’ll also want to find a rent collection service that is easy for your tenants to use. Look for a service that offers a user-friendly interface and easy-to-follow instructions. You should also make sure the service you choose can be accessed on any device, so your tenants can make rent payments from their computers, phone, or tablet.


Finally, you’ll want to find a rent collection service that is affordable for both you and your tenants. Look for a service that charges a reasonable fee for each transaction. You should also make sure the service you choose offers discounts for bulk payments, so you can save money on rent collection fees.

Personally Collect Rental Payments

The most important thing you can do to ensure timely rental payments is to collect the rent yourself. This way, you can keep track of who has paid and who hasn’t, and you can follow up with tenants who are late on their payments. If possible, set up a meeting with each tenant at the beginning of their lease to go over the expectations for rental payments. This way, they know that you’re serious about timely payments and they can plan accordingly.

If you can’t collect rent yourself, consider hiring a professional property management company to do it for you. Property management companies have experience collecting rent and they will be able to take care of everything for you, so you don’t have to worry about it.

An advantage of collecting rent yourself is you can have the rent payments in your hands immediately. But, the disadvantage is it can be difficult to keep track of who has paid and who hasn’t. If you have a lot of tenants, this can become very time-consuming.


If your residents are consistently paying their rent late, it may be time to consider a new method of rent collection. One option is to set up a dropbox for rent payments. This can be as simple as setting up a mailbox outside your office or leasing office with a sign that says "Rent Dropbox."

With a dropbox, your residents can drop off their rent payments any time of day or night. This can be especially helpful for residents who work late hours or have other commitments that make it difficult to pay rent during office hours. Plus, it can help you avoid having to chase down late payments.

There are a few key things you'll want to do to make sure that your dropbox for rent payments is as secure as possible.

First, you'll want to make sure that you have a secure location for the dropbox. This means choosing a spot that is out of the way and not easily accessible to residents. You'll also want to make sure that the dropbox is well-lit and visible from a distance.

Next, you'll want to consider using a lock for the dropbox. This will ensure that only authorized individuals have access to the dropbox and its contents.

Finally, you'll want to be sure to empty the dropbox regularly. This will help to prevent any potential build-up of rent payments and will also help to keep the dropbox secure.

By following these simple tips, you can be sure that your dropbox for rent payments are secure and efficient.

Tips on Collecting Rent From Residents

One of the most important aspects of being a landlord is collecting rent from tenants on time, every month. This can be a challenge, especially if you have problem tenants who are always making excuses for why they can't pay rent on time.

There are a few tips  you can follow to help you collect rent from residents on time:

  • Send reminder emails or texts: Another way to help ensure that rent is paid on time is to send reminder emails or texts to tenants a few days before the rent is due. This will help remind them that rent is coming up and they need to make sure they have the funds available to pay it.
  • Offer incentives: You could also offer incentives to tenants who pay their rent on time, such as a discount on their rent or a gift card. This can help motivate them to make sure they pay rent on time each month.
  • Late payment consequences: Be sure to also have consequences in place for late rent payments, such as a late fee. This will help discourage tenants from paying rent late and will help you recoup some of the costs associated with late payments.


There are many ways that you can collect rent from residents in an apartment community, but the best way to do it is through online methods. This can be done through a rent collection software or app such as ExactEstate, which will allow you to track payments and send reminders to residents when their rent is due. By using these tools, you can ensure that rent is collected on time and without any excuses.

Please schedule an appointment for a demo with ExactEstate today!

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